Job ID 21913
Job Title: Human Resource Officer
Organisation: Child’s I Foundation
Duty Station: Kampala, Uganda
Reports to: Director of Human Resources Governance and Operations
Child’s i works with governments and national partners to highlight the harm and cost of orphanages in Uganda and globally. We are helping to reimagine the whole child protection and care system, repurpose orphanages as community and educational facilities, reintegrate children home and rebuild services at the heart of communities. These initiatives seek to strengthen families and ensure children are protected, healthy and educated. Our programs address the root causes of poverty, strengthen communities to prevent family separation and ultimately reduce the institutionalization of children in Uganda.
Job Summary: The Human Resource Officer will be responsible for providing support in the various human resources and functions, which include recruitment, staffing, training & development, performance monitoring etc.
Key Duties and Responsibilities:
Recruitment, Selection and Induction
- Support the recruitment process in terms of posting job adverts both internal or external, running interviews, reference checks etc.
- Run new staff induction including training on policies and procedures Payroll support
- Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, merit increases and other adjustments.
- Update the payroll info monthly and share with the finance team by the 15th of every month for payroll preparation.
- Circulate pay slips to staff every month
Records & HR System Management
- Maintaining up to date personnel records both in hard copy file and in the People HR System.
- Document human resources actions by completing forms, reports, logs, and records.
- Support the development and implementation of HR initiatives and systems (People HR system)
- Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions
- Coordinating with the External Auditors for the documents required by the Human Resource department.
- Gathering Bank details, TIN, NSSF and other payroll information from new staff
General departmental operations
- Draft contracts for new staff, consultants and volunteers
- Track leave and any other type of holiday or time taken from work; maintaining a leave database and share the leave summary to the finance team monthly.
- Co-ordinate medical insurance by advising employees on eligibility, verifying submissions and notifying employees of approvals or changes.
- Review employment and working conditions to ensure legal compliance Ensure staff welfare e.g. gifts hampers, condolence packages, etc.
- Weekly check on the suggestion box so as to handle issues raised. Support the management of disciplinary and grievance issues.
- Review and recommend changes to the organisations policies
Performance & Exit management
- Assist in implementing the various stages in the performance management calendar.
- Handle exit administration, ensure that staff exiting have handed over all required assets. Communicate to staff regarding exiting staff.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Diploma, Bachelor’s Degree or higher in Human Resources, Business administration, Bachelors of Industrial and Organisational Psychology.
- At least three years of working experience in a busy HR generalist setup, preferably in an NGO.
- Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development etc.
- Good understanding of labour laws, HR functions and best practices
- Experience working with Human Resource Information Management systems
- Ability to analyse and interpret complex information.
- Ability to handle highly confidential matters professionally & discreetly.
- Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
- Advanced interpersonal skills, demonstrated in the ability to develop strong working relationships with colleagues and employees
- High degree of flexibility to work extra hours and travel occasionally under strenuous conditions
- Outstanding organizational and time-management skills
- Ability to multi-task in a fast-paced environment and meet all set deadlines
- Professional and confident with excellent diplomacy and negotiation skills
- Strong ethical and relations standards Outgoing and proactive personality
- Proven ability to work as a member of a team
- Ability to work independently and with minimal direction or supervision Interest in alternative care and child protection issues
- Excellent command of the English language, both written and spoken
How to Apply:
Send your application letter and CV ONLY to [email protected] The applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.
NB: Child’s i Foundation is committed to Safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment.