Job Title: Programme Management Assistant
Organisation: United Nations Human Settlements Programme (UN-Habitat)
Duty Station: Kampala, Uganda
Job Opening Number: 21-Programme Management-UN-HABITAT-151758-R-Kampala (E)
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. Global Land Tool Network programme supports the national land policy implementation and implementation of appropriate land tools and approaches in both urban and rural context for land tenure security.
Job Summary: The Land, Housing and Shelter Section (LHSS) aims to develop, document, pilot/test and disseminate norms, standards, tools, methodologies, regulatory frameworks, operating procedures and practices at global, regional, national and sub-national levels in support of a) the equitable supply of serviced land at scale; b) efficient and effective land management systems; c) freedom from arbitrary or forced eviction and the protection of security of tenure for all; d) the progressive achievement of universal access to housing meeting the requirements for an adequate standard of living; e) participatory urban regeneration and slum upgrading. The Programme Management Assistant shall be under the direct supervision of the Programme Management Officer, under the overall guidance of the Section Chief, Land Housing and Shelter Section (LHSS).
Key Duties and Responsibilities: Within delegated authority, the Programme Management Assistant will be responsible for the following duties:
- Assists in the planning, coordination, implementation and monitoring of land-related activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project implementation; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project work plan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects.
- Assists in the design, monitoring, implementation and coordination of partnership agreements and related capacity development activities.
- Assists in the drafting of programme/project summaries, coordinates review and clearance process, and coordinates with editor on finalization and publication of report.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, maps, graphic content, and other background materials/notes to facilitate assessment. inspection and other reviews.
- Drafts correspondence, presentations and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as contributes for a variety of periodic reports.
- Performs other duties as assigned.
Qualifications, Skills and Experience:
- The applicant for the United Nations Human Settlements Programme (UN-Habitat) Programme Management Assistant should have completed a High school diploma or equivalent. Required.
- Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Eastern Asia (ESCWA), United Nations Office at Geneva. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
- A minimum of five years’ experience in programme or project administration, technical cooperation or related area is required.
- Experience in supporting the implementation of land management projects is desirable.
- Experience in project coordination, multi-stakeholder partnerships, capacity building and land tools implementation is desirable.
- Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
- NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of’ confident” in two of the four areas.
- Professionalism: Ability to perform a broad range of programme management and coordination functions on land-related projects and activities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
How to Apply:
All applicants who wish to join the United Nations Human Settlements Programme, UN-Habitat in the aforementioned capacity should apply online at the link below.
Deadline: 1st January 2022